YouInv Documentation - E-invoicing Platform

Project Overview

YouInv is a modern SaaS e-invoicing platform built for Belgian and European companies. Compliant with the Peppol and UBL 2.1 standards, YouInv simplifies invoice management while guaranteeing regulatory compliance and interoperability with public administrations and European businesses.

Vision and Mission

Our mission is to make e-invoicing available to everyone through an accessible, secure and fast solution that lets companies of every size:

Comply with e-invoicing legal obligations
Automate their invoicing and payment processes
Optimise their cash flow through real-time tracking
Collaborate effectively with their clients, suppliers and accountants
Save time through automation and integration

Key Features

Complete Invoice Management

Intuitive creation of invoices compliant with the UBL 2.1 standards
Customisable templates that carry your brand identity
Automatic generation of professional PDFs
Direct sending over the Peppol network or by email
Real-time tracking of statuses (draft, sent, paid, overdue)
Due-date management with configurable automatic reminders
Recurring invoices for subscriptions and regular services
Multi-currency and VAT handling under Belgian/European rules

Smart Client Management

Central directory holding every client detail
Automatic validation of European VAT numbers
Peppol detection to spot clients connected to the network
Full history of invoices and payments
Segmentation and tagging to keep everything organised
Statistics per client (revenue, average payment delay, etc.)

Financial Tracking and Reconciliation

Dashboard with real-time KPIs
Automatic bank reconciliation through the Ponto Connect integration
Cash-flow forecasts based on due dates
Detailed financial reports (revenue, VAT, receivables, etc.)
Accounting export for your accounting software
Automated payment reminder handling

Peppol Network Integrations

Sending and receiving electronic invoices over Peppol
Certified access point for full compliance
Automatic discovery of Peppol participants
Complete traceability of every exchange
Support for several formats (UBL, CII)

Collaborative Accountant Workspace

Dedicated portal for accounting firms
Multi-company: manage all your clients from a single account
Approval flow for invoice control
Automatic accounting export to your software
Consolidated multi-client dashboard
Granular permissions per company

Security and Compliance

Robust authentication with JWT and two-factor authentication (2FA)
AES-256 encryption of sensitive data
Complete audit trail of every user action
GDPR compliance with consent management
Daily backup and continuity plan
Compliance with Belgian and European regulations

Who It Is For

YouInv serves three main kinds of user:

Companies (micro-businesses and SMEs)

Whether you are a freelancer, a startup or an established SME, YouInv lets you:

Create and send professional invoices in a few clicks
Connect to the Peppol network to invoice public administrations
Automate your reminders and payment tracking
Keep a clear view of your cash position

Accounting Firms

Streamline how you handle your clients with:

A single portal to manage every client company
Invoice review and approval flows
Automatic export to your accounting software
A consolidated dashboard covering all your clients

Public Administrations

Make exchanges with your suppliers easier through:

Automatic reception over Peppol
Secure validation and archiving
Integration with your financial systems

Competitive Advantages

What sets us apart

Native Peppol compliance: connected to the European network with no complex setup
Intuitive interface: no training needed, productive from the first minute
Deep automation: bank reconciliation, reminders, accounting exports
Transparent pricing: clear plans suited to every company size
Local support: a team based in Belgium
Multi-tenant: an architecture built to manage several companies